Quick Reference Guide
A quick reference for common tasks in the Clubs platform. Bookmark this page for easy access!
First Time User Checklist
- [ ] Access the application (get URL from your organization)
- [ ] Create your account (SSO registration)
- [ ] Verify your email address
- [ ] Log in for the first time
- [ ] Complete your profile
- [ ] Join or create your first club
- [ ] Set notification preferences
- [ ] Explore the dashboard
👉 Detailed Instructions: Getting Started Guide
Common Tasks
Account & Profile
| Task | How To |
|---|---|
| Create Account | Login page → "Sign Up" → Fill form → Verify email |
| Login | Enter email/password → Click "Login" |
| Reset Password | Login page → "Forgot Password" → Follow email instructions |
| Edit Profile | Profile icon → "My Profile" → "Edit Profile" → Make changes → "Save" |
| Upload Profile Picture | Edit Profile → "Upload Picture" → Select image → Save |
| Change Notification Settings | Profile → Settings → Notifications → Adjust preferences → Save |
| Change Password | Profile → Settings → Security → "Change Password" → Enter old and new password |
Clubs
| Task | How To |
|---|---|
| View Clubs | Navigate to "Clubs" in main menu |
| Join a Club | Clubs → Select club → "Join Club" → Submit request → Wait for approval |
| Create a Club | Clubs → "Create Club" → Fill details (name, description, privacy) → "Save" |
| Leave a Club | Club page → "Leave Club" → Confirm |
| Access Admin Panel | Club page → "Admin" or "Manage" button |
| Update Club Settings | Admin panel → "Settings" → Make changes → "Save" |
Members (Administrator)
| Task | How To |
|---|---|
| View Members | Club page → "Members" tab |
| Invite Member | Admin panel → "Invitations" → "Invite Member" → Enter email → Send |
| Approve Join Request | Admin panel → "Join Requests" → Select request → "Approve" or "Deny" |
| Remove Member | Admin panel → "Members" → Select member → "Remove" → Confirm |
| Change Member Role | Admin panel → "Members" → Select member → Change role → Save |
Events
| Task | How To |
|---|---|
| View Events | Club page → "Events" tab |
| RSVP to Event | Event details → "Attend" or "Decline" |
| Create Event (Admin) | Admin panel → "Events" → "Add Event" → Fill details → "Save" |
| Create Recurring Event (Admin) | Create Event → Enable "Recurring Event" → Set pattern → Save |
| Edit Event (Admin) | Admin panel → "Events" → Select event → Make changes → Save |
| Cancel Event (Admin) | Admin panel → "Events" → Select event → "Delete Event" → Confirm |
Shifts
| Task | How To |
|---|---|
| View Your Shifts | Dashboard → "My Shifts" |
| View All Shifts | Club page → "Shifts" tab |
| Create Shift (Admin) | Admin panel → "Shifts" → "Add Shift" → Fill details → Assign members → Save |
| Edit Shift (Admin) | Admin panel → "Shifts" → Select shift → Make changes → Save |
Fines
| Task | How To |
|---|---|
| View Your Fines | Dashboard → "My Fines" |
| Pay a Fine | Fine details → "Pay Fine" → Confirm (note: actual payment is offline) |
| View All Fines (Admin) | Admin panel → "Fines" |
| Create Fine Template (Admin) | Admin panel → "Fine Templates" → "Add Template" → Fill details → Save |
| Issue Fine (Admin) | Admin panel → "Fines" → "Add Fine" → Select member → Fill details → Save |
| Mark Fine as Paid (Admin) | Admin panel → "Fines" → Select fine → Update status to "Paid" → Save |
News
| Task | How To |
|---|---|
| View News | Dashboard → "News Feed" or Club page → "News" |
| Create News Post (Admin) | Admin panel → "News" → "Add News" → Write post → "Publish" |
| Edit News Post (Admin) | Admin panel → "News" → Select post → Make changes → Save |
| Delete News Post (Admin) | Admin panel → "News" → Select post → "Delete" → Confirm |
Quick Navigation Tips
Finding the Main Menu
The main navigation can be in different locations: - Desktop: Left sidebar or top horizontal menu - Mobile: Tap hamburger menu (☰) in top-left corner - Collapsed: Look for expand arrow or menu icon
Common Menu Items
- Dashboard - Your home page
- Clubs - List of clubs
- Profile - Your profile and settings
- Notifications - Recent notifications
- Help - Documentation and support
Finding Admin Features
Admin features are only visible to club administrators: 1. Navigate to your club 2. Look for: - "Admin" button - "Manage" or "Manage Club" option - Settings gear icon (⚙️) - Admin tab
Role Permissions Quick Reference
What Members Can Do
✅ View club information
✅ RSVP to events
✅ View news and announcements
✅ View their own fines
✅ View their assigned shifts
✅ Update their own profile
❌ Invite other members
❌ Create events
❌ Issue fines
❌ Post news
❌ Manage club settings
What Administrators Can Do
✅ Everything members can do, plus:
✅ Invite and remove members
✅ Approve join requests
✅ Create and manage events
✅ Create and assign shifts
✅ Issue and manage fines
✅ Post news and announcements
✅ Manage club settings
✅ Change member roles
Common Status Indicators
Event RSVPs
When you RSVP to an event, your response will be one of:
- Yes - You're attending
- No - You're not attending
- Maybe - You're tentative (if available)
If you haven't RSVP'd yet, the event will show as pending or no response depending on the view.
Fines
- 🔴 Unpaid - Fine not yet paid
- 🟢 Paid - Fine has been paid
Shifts
Shifts display their date, time, assigned members, and associated event. Check the shift schedule to see upcoming and past shifts.
Invitations
Invitations appear in your invitations list while pending. Once you accept or decline an invitation, it's removed from the list.
Getting Help
Check Documentation First
- Getting Started Guide - For new users
- Troubleshooting & FAQ - Common problems and solutions
- Feature-specific guides - Detailed information on each feature
Contact Support
For club-specific issues: - Contact your club administrator - Look for contact info in club description
For technical issues: - Contact your system administrator - Include error messages and screenshots
For bugs: - Report on GitHub Issues - Include steps to reproduce
Tips & Best Practices
For All Users
✅ Keep your profile information up to date
✅ Respond to event invitations promptly
✅ Check notifications regularly
✅ Set appropriate notification preferences
✅ Use a strong password and change it periodically
For Club Administrators
✅ Respond to join requests within a few days
✅ Create fine templates for common infractions
✅ Post regular news updates to keep members engaged
✅ Schedule events well in advance
✅ Review and update club settings periodically
✅ Communicate clearly with members
Emergency Contacts
- Technical Issues: Contact your system administrator
- Account Locked: Use "Forgot Password" or contact system admin
- Urgent Club Matters: Contact your club administrator directly
- Bug Reports: GitHub Issues
Need more detailed information? Check out the full documentation guides in the navigation menu.